Transcribe

We gladly welcome manuscript transcriptions!

Our primary mechanism for submitting transcriptions is via T-PEN (Transcription for Paleographical and Editorial Notation). Alternatively, we support transcription submission via our Canon Submission Form (CSF) for items that are not available in T-PEN.

And, take heart!—We are negotiating with manuscript repositories for more manuscript images to be available in T-PEN in the future.

T-PEN

Our primary mechanism for transcription submission is via T-PEN. T-PEN is a digital tool for transcription, maintained by a team at Saint Louis University (SLU), that allows a user to view images of manuscripts located in remote repositories or to upload private images and to transcribe those images line by line to produce a digital file.

Accessing T-PEN

T-PEN is available at the URL http://t-pen.org/TPEN/ [*].

Currently, users who access T-PEN need to have a T-PEN account. A user's T-PEN account is separate and distinct from his or her CCL account, even if the usernames and passwords match.

Creating an Account

The process to create a T-PEN account is given below. Please note that simply registering for an account does not mean that one is automatically granted access; an administrator will review each account request and subsequently approve it, deny it, or investigate further.

  1. Navigate to the T-PEN homepage (at http://t-pen.org/TPEN/).
  2. Complete the form under the heading Register a New Account.
  3. Submit the form by clicking the button Register.
  4. Wait for further contact from an administrator, who will approve, deny, or further investigate the request. Upon receiving approval, continue with the following steps.
  5. (Upon receiving approval...) Log in to T-PEN (via the T-PEN homepage).
  6. Review and, if appropriate, confirm the T-PEN User Agreement by clicking the button I Agree. Note that acceptance of the agreement is required to use the tool.

Using T-PEN with the CCL

While we do not provide full support (or full documentation) for T-PEN, we do have some CCL-specific tips when using T-PEN.

Marking a project as Intended for the CCL

T-PEN allows you to indicate (mark) that your project is intended for use in the CCL. Marking a T-PEN project for use in the CCL initiates preparation of the transcription file for incorporation into the CCL, by reducing formatting work that must be done by the CCL team. The more you use the "xml buttons" in your T-PEN project (see below), the less encoding the CCL team must add before publishing the file.

When you mark your transcription as "intended for the CCL", the following two things happen.

  1. The XML "button set" used by the CCL will be placed in your T-PEN project. You can use these buttons to insert CCL markup for features such as rubrics, glosses, scribal corrections, etc. To see the buttons, click "xml tags" when in the Transcribe view. For further instruction, please watch the Help Video on "Using CCL markup".
  2. A CCLTeam member is added to your group of collaborators. The CCLTeam is granted access to your project to complete the encoding necessary for publication of the transcription on the CCL, proofread, and verify data. The CCL will NOT alter your transcription. We shall contact you with queries or suggested corrections.

To mark your project as intended for the CCL, complete the following steps.

  1. In a T-PEN project, on the "Transcription Project Management" page, click on the tab "Collaboration".
  2. In the middle panel ("Switchboard"), click on "CCL: This project is destined for the Carolingian Canon Law project". (Do NOT click "Make this project a template".)
  3. Click the button labeled, "Submit Changes". (It will appear after you click on "CCL: This project is destined for...".)

    When you click "submit changes", the CCL-specific XML buttons appear in your T-PEN project, and a CCLTeam member is added to your collaborators (you will see this in the list on the T-PEN "Collaboration" page).

  4. When your T-PEN transcription is complete, click on "Export". Click on xml as the file format, select the folio range, and then click on the blue band "Submit this project to Conduit: CCL". Your transcription will be submitted to the CCL.

Submitting a transcription to the CCL

When your T-PEN transcription is complete, submit it to the CCL by completing the following steps.

  1. In a T-PEN project, on the "Transcription Project Management" page, click on the tab "Export".
  2. For the file format, select "XML" ("XML/plaintext"). For the export range, select the folio range to export (or verify what is pre-selected).
  3. Click on the blue band "Submit this project to Conduit: CCL". (The blue band is directly below the tabs and directly above the export options.) Your transcription will then be submitted to the CCL.

Publication of the transcription on the CCL site will not be immediate. At present, the CCL team must insert some additional encoding and verify the technical integrity of the file before it can be published. We shall strive to accomplish these additional tasks as soon as possible after the transcription is submitted to the CCL.

All transcriptions published on the CCL will have proper attribution given to the transcriber. We ask that transcribers also complete the CCL Codicological Questionnaire.

Further Reading

For more instruction, demonstration, and general information, please visit the following pages.

CSF

Our native Canon-Submission Form (CSF) is available for items that are not available in T-PEN.

Accessing CSF

The CSF is available at the URL http://ccl.rch.uky.edu/canon-form-submission.

Please log in with your CCL credentials before submitting a transcription. (In addition to the main log-in page, a log-in widget is available in the upper-right-hand corner of all pages within the CCL website.) If you do not have a CCL account, please register for one. (If you have an account, but have forgotten your password, you may reset your CCL password.)

Using the CSF

To submit a transcription via the CSF, fill out and submit the form.